Protect Yourself: 5 Easy Steps to a Complete Home Inventory
Categories: Housing, Protect Yourself, Real Estate
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Last year my wife and I were sitting in our apartment cooking dinner and waiting on a friend to come over and join us. We were making some awesome lasagna and just enjoying being newlyweds. We kept hearing some loud noises outside and for those of us that have lived in apartment complexes that was nothing new. These noises were persistent, so we finally went out on the patio to see what was going on. Much to our surprise, our entire complex entrance had been blocked off by firetrucks and police cars.
Let me tell you, that gets your heart rate going for a minute or two.
It turns out two apartment buildings down from us was smoking from the top of a chimney and no one had a fire in their fireplace. The complex had neglected to get the chimneys cleaned annually and leftover stuff somewhere in the chimney was now on fire.
We went outside and got to see the entire action. Firefighters on the roof chainsawed off the top of the chimney and then sprayed water down through the hole. They had cleared the building (and scared some of the unknowing inhabitants) before doing this. Imagine you live in the bottom apartment, you have to evacuate your apartment because their might be a fire in your building. Now imagine they dumb gallons and gallons of water down the chimney and it runs down to your place. I’m guessing every apartment got some water damage, but you would think the people at the bottom would get the worst of it.
Thankfully, no one was injured and no serious damage occurred to the apartments. But it could have been different. The entire building could have been gutted by smoke and fire damage — those folks could have lost everything.
What would you do?
If you came home one night and your house was just… gone, nothing but ashes, what would you do? Hopefully you would have insurance, but there are some extra steps you can take to truly protect yourself. This post is going to show you how to do a complete home inventory for insurance documentation purposes.
Why do I need a home inventory?
When your house is destroyed and all of the contents within it are unrecognizable, the insurance company may not give you full value for your belongings. You say you just bought a 46″ plasma TV. You lost the receipt, the TV, and the box in the fire. Hmmm… could be kind of hard to prove. The insurance company may think you’re trying to scam them (and I’m sure people have in the past). Having proper documentation can help you prove you owned what you really say you owned, and get that insurance check faster.
Five Easy Steps to a Complete Home Inventory
1. Have insurance
It almost goes without saying, but you would be surprised how many people live in apartments without renter’s insurance. As a home owner, you can’t get a mortgage without insurance. The banks simply won’t do it. But there is no stipulation for renters. If your downstairs neighbor leaves the space heater on and burns down all of the apartments in your area and you don’t have renter’s insurance, you’re pretty much up a creek without a paddle.
The beautiful thing about renter’s insurance is how ridiculously cheap it is. When I was in college and living in a duplex with two other guys I got renter’s insurance through the same company that held my automobile policy. The absolute cheapest insurance I could buy was $12/month for almost $24,000 in coverage. I could not only have replaced everything I owned with that money, but probably everything my roommates owned as well.
If you don’t have insurance, call your agent today and get it setup.
2. Know what is important to document
You don’t need to document the notes you took in science class in the 10th grade. You don’t need to document the peanut butter in your pantry. You do need to document your couch, tv, and furniture.
Don’t waste time documenting things that are worthless in the eyes of an insurance company.
3. Grab a camera/video camera and go
The easiest way to document your belongings is to grab a camera and start taking photos or video. Digital cameras are so inexpensive these days that even if you don’t have one, you probably know 20 people who do have one.
You’ll want to take pictures of all the major items in your house. Here’s a short list: furniture, electronics (iPod, computer, laptop, TV, DVD player, stereo), clothing (especially high quality, expensive suits and the like), and even your appliances. For electronics it would be wise to document the serial and model numbers off of the back to prove that you did have this brand DVD player and that brand expensive gizmo.
4. Create extra documentation
The pictures are a great start and you’re already ahead by doing that. But you’ll also want to convert those photographed items into some sort of easy to digest list. I would put the items into an Excel worksheet and document room by room. Something like this: In the living room, we had the TV, the couch, the DVD player, and the stereo system. Those items are worth $X each. Now in the office we had…
Having a list that you can hand over to your insurance company (along with photos) can go a long way in helping you out.
5. Store your documentation in a safe place
All of this work is essentially worthless if you don’t store your documentation in a safe place. What’s a safe place? Somewhere outside of your current home (and not with your neighbor). Try a safe deposit box, or a box at your parents’ house.
Imagine you do all of the above steps, but leave the Excel worksheet and photos on your computer. Your house burns down or is destroyed by a tornado. The computer is gone, and along with it your documentation.
I also recommend storing it at least a state away. Look at Katrina. If you have your documentation in a safe deposit box at the bank down the street and the bank is also wiped out by the natural disaster, you’re still up a creek without a paddle. We store ours with our parents who live 6 hours from here and are unlikely to be affected by any natural disaster that affects us.
What about you? Do you have your belongings documented? Where do you store them? How did you go about it? Leave a comment so others can learn from you.



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